Native Learning Center Request for Proposals (RFP) Webinar Procedures FY 2022

RFP Webinar Instructor Request for Proposal

Submission Form Below

The Seminole Tribe of Florida’s Native Learning Center (NLC) is accepting written proposals from qualified individuals for delivering webinar instruction for the NLC.  The NLC courses meet the primary objectives of NAHASDA, which are:

(a) To assist and promote affordable housing activities to develop, maintain and operate affordable housing in safe and healthy environments on Indian reservations and in other Indian areas for occupancy by low-income Indian families;

(b) To ensure better access to private mortgage markets for Indian tribes and their members and to promote self-sufficiency of Indian tribes and their members;

(c) To coordinate activities to provide housing for Indian tribes and their members and to promote self-sufficiency of Indian tribes and their members;

(d) To plan for and integrate infrastructure resources for Indian tribes with housing development for Indian tribes; and

(e) To promote the development of private capital markets in Indian country and to allow such markets to operate and grow, thereby benefiting Indian communities.

These webinars will be provided on a scheduled basis, from October 1, 2021, through September 30, 2022.

Send proposals to:

1) KrystalCedeno@semtribe.com  and CoralysRomanAnthony@semtribe.com

Deadline: Friday, August 13, 2021

A contract for these services will be made in accordance with Seminole Tribe of Florida’s Procurement Policy, as well as NAHASDA regulations, and will be based on the selection criteria identified in these RFP procedures.  Respondents must be responsive, responsible, and qualified with an extensive background in instruction under any of the primary objectives of NAHASDA.

Section 1 – Proposal Format

Respondents shall be responsive in providing sufficient detail to facilitate the review of all factors included in the Evaluation Criteria (see Section 4), and must include the required items listed below in Required Completed Forms (see Section 7).  Failure to provide required items, even if already submitted to NLC as part of a response to a previous RFP, will result in the proposal being considered non-responsive and not eligible for credit under the related category.  Additionally, failure to provide sufficient information to support the evaluation criteria will result in loss of points.

Proposals shall be assessed based upon the NAHASDA’s competitive proposal process as defined in 2 CFR Part 200.318 (General Procurement Standards).   Proposals must be received by the date, time, and sent by email to KrystalCedeno@semtribe.com and CoralysRomanAnthony@semtribe.com in order to be considered. Proposals (must) be submitted in a manner that will facilitate photocopying by the NLC evaluation team.

Applicants are requested to submit proposals that address each of the following items in the order listed to facilitate the review process:

Required Items

Completed RFP. A completed NLC Request for Proposal (RFP) form as well as an updated photo.

Willingness to provide online webinar instruction on a scheduled basis. Is the potential instructor available and open to being scheduled for any dates and times for the NLC event? Applicants must affirm their willingness to provide instruction based on mutually acceptable delivery dates and times.

Payment schedule. Applicants must agree to the payment schedule provided by the NLC.

Proof of tribal enrollment or certification of Indian Owned and Operated Business (as applicable).  If eligible for Native American preference, include a statement declaring that the applicant is an American Indian or Alaska or Hawaiian Native or an American Indian/Alaska or Hawaiian Native-owned enterprise.  Eligibility shall be evidenced by proof of enrollment/membership (such as a tribal enrollment card) in a federally or state-recognized tribe, or proof of certification as an Indian-owned business (Native American Ownership must be 51% or more).  If not eligible for Native American preference, state “Not Eligible for Native American Preference.”

The work to be performed under this contract is subject to Section 7(b) of the Indian Self-Determination and Education Act (25 U.S. C. 450e).  Section 7(b) requires, to the greatest extent feasible, that:

Preference and opportunities for training and employment shall be given to Native Americans; and

Preference in the award of contracts and subcontracts shall be given to Native American organizations and Native American-owned and operated economic enterprises.

In accordance with the NAHASDA Statute (PL 104-330, as amended), Section 1. (b) Sec 4. Definitions, Federal and State recognized tribes are defined as follows:

IN GENERAL. The term `Indian tribe’ means a tribe that is a federally recognized tribe or a State recognized tribe.

FEDERALLY RECOGNIZED TRIBE. The term “federally recognized tribe” means any Indian tribe, band, nation, or other organized group or community of Indians, including any Alaska or Hawaiian Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, that is recognized as eligible for the special program and services provided by the United States to Indians because of their status as Indians pursuant to the Indian Self-Determination and Education Assistance Act of 1975.

(C) STATE RECOGNIZED TRIBE.

(i) In General- The term “state recognized tribe” means any tribe, band, nation, pueblo, village, or community–

(II)  that has been recognized as an Indian tribe by any State; and

(III) for which an Indian Housing Authority has, before the effective date under section 705, entered into a contract with the Secretary pursuant to the United States Housing Act of 1937 for housing for Indian families and has received funding pursuant to such contract within the 5-year period ending upon such effective date.

Section 2 – Scope of Work

The exact number of webinar instruction sessions to be conducted during the period October 1, 2021 to September 30, 2023 cannot be determined at this time.  NLC will offer courses between 1 hour in length through 1 ½ hours in length, depending on the topic.

Section 3 – Payment

Webinar applicants are eligible to receive a Payment of $664.00 per day for approved instruction, along with a Preparation Fee of $250.00 per day for a maximum amount of $914.00 per day.

Payment is processed after successful completion of the webinar(s), and receipt by the NLC of the appropriate invoice from the instructor.  Payment processing takes up to 30 days. Refer to your executed instructor agreement.

NLC Instructor Payment Schedule for Webinars

Instructor Pay =   $664.00 ($83.00 per hour x 8 hours per day)

Instructor Prep = $250.00 ($83.00 per hour x 3 hours per day)

Total = $914.00   Instructors are also eligible to submit a proposal as an In-Kind Instructor, which is a donation of instructional services.

Section 4 – Evaluation Criteria

Proposals will be reviewed by the NLC evaluation team.  NLC will determine the most responsive proposal(s) based in part on the accumulation of the highest number of points from the following criteria:

  Area to be Evaluated Maximum Points (Maximum Points)

1 Webinar Descriptions, and Content are Appropriate: (30 Max)

  • Highly Appropriate = 30
  • Somewhat Appropriate = 20
  • Needs Improvement = 10
  • Not Appropriate = 00

  2 Instructors Expertise in the Subject Area of the Webinar(s): (30 Max)

  • Highly Appropriate = 30
  • Somewhat Appropriate = 20
  • Needs Improvement = 10
  • Not Appropriate = 00

  3 Indian Preference or Tribal Affiliation/Enrollment: Did the respondent(s) submit proof of Tribal Affiliation Enrollment/ CDIB for either an individual/business/organization/Tribe? (10 Max)

  • Member of a Federal or State Recognized Tribe
  • Organization owned by a Tribe or a Member of a Tribe
  • Native Hawaiian

  4 Instructor has Experience Webinar Training/Online: (10 Max)

  • Yes = 10
  • No = 0

  5 Successful NLC History: The respondent(s) successfully completed a contracted training for an NLC Events.  (Scale= 00 to 05)

  1. Attendee Feedback
  2. Instructor Responsiveness to NLC Staff
  3. Timeliness of Presentation Submission
  4. Quality of Presentations
  5. Professionalism (5 Max)

  6 Completed Request for Proposal/Quote (RFP/Q) Form: Did the respondent fully complete the NLC RFP/Q form? (5 Max)

  • Yes = 05
  • Missing Information = 03
  • No = 00

  7 Experience with Tribes? (10 Max)

  • (5+ years) Past Experience working with Tribes / Tribal Organizations = 10
  • (-5 years) Past Experience working with Tribes / Tribal Organizations = 5
  • No Experience = 00

  Total Points: 100 Max

Awards shall be subject to the negotiation of fair and reasonable compensation in accordance with Seminole Tribe of Florida’s adopted Purchasing Policies and Procedures Manual, as well as NAHASDA regulations.  All proposals received shall be deemed to be the individual’s best offer. However, NLC’s Executive Director or designee may elect to conduct negotiations with the applicant in the competitive range, based on the evaluation criteria noted above, to seek a best and final offer if such action is deemed to be in the best interest of NLC.

An award of contract, if any, resulting from this solicitation will be made in the best interest of the Seminole Tribe of Florida’s Native Learning Center.  The Seminole Tribe of Florida’s Native Learning Center reserves the right to accept or reject any and all responses, to waive irregularities, and to advertise as may be determined to be in the best interest of the Seminole Tribe of Florida’s Native Learning Center.

To be considered as a potential Instructor, please complete and submit the RFP form. An incomplete RFP will lose points based on our scoring guidelines. The NLC is looking for RFPs under these specific topics. We always welcome new ideas and suggestions, so please feel free to submit additional topics that support the NAHASDA objectives:

Section 5 – Disputes

In the event that any dispute arises from this solicitation or resulting contract for services, such dispute shall be resolved in accordance with the Seminole Tribe of Florida’s adopted policies and procedures.

Section 6 – Inquiries

Potential respondents should carefully review this set of RFP procedures before preparing and submitting a proposal.  Any questions relating to this solicitation must be delivered in writing (via first class mail or email) to the NLC. All questions will be answered in writing (via first class mail or email) with responses being provided to each party who has submitted a response to the RFP or who has inquired about the RFP.  If determined necessary by the NLC, the RFP may be revised, including an extension of the submittal deadline by addenda.

If this occurs, amendments will be sent (via first class mail or email) to each party who has submitted a response to the RFP or who has inquired about the RFP.  All inquiries regarding this RFP shall be formally submitted in writing to NLC as by the methods listed below:

1) KrystalCedeno@semtribe.com and CoralysRomanAnthony@semtribe.com

Section 7 – Required Completed Forms

Fully completed NLC RFP

Indian Preference Compliance Statement

Note:  If you are selected as an instructor, you will be required to complete a Vendor Application to become a vendor with the Seminole Tribe of Florida.  General Liability Insurance – Endorsements are required, including insurance requirements of General Liability at a $1,000,000 aggregate amount, as well as a Certificate Holder – Seminole Tribe of Florida, and an additional Insured by Endorsement – Seminole Tribe of Florida with a Waiver of Subrogation by Endorsement.

Section 8 – Webinar Delivery Technology Requirements:

Adobe Connect is the webinar platform used by the NLC to conduct webinar trainings. Adobe Connect broadcasts audio in meetings or training sessions using VoIP, Land-line telephone connection, and/or microphone.

Webinar Delivery Technology Requirements/Adobe Connect:

  • Adobe Connect – webinar platform used by the NLC to conduct webinar trainings.
    • Windows
      • Microsoft Internet Explorer 8 or higher; Mozilla Firefox; Google Chrome
      • Adobe® Flash® Player (most current/with recent updates)
    • Mac OS
      • Mozilla Firefox; Apple Safari; Google Chrome
      • Adobe Flash Player (most current/with recent updates)
    • Audio
      • A microphone on instructor’s computer systems is a requirement.
      • Adobe Connect broadcasts audio in meetings or training sessions using VoIP.
      • Attendees are able to listen to instructors, follow the instructor’s slides, communicate through a chat box, and download PDF attachments when available.
    • Microsoft PowerPoint
    • Strong Internet connection

Section 9 – Instructors Selection Notification

Instructors selected to present will be notified with an approval letter from the NLC.

Should you have any questions or need help completing the form, please contact the NLC Training & Development Department at 954-985-2315 or by e-mailing KrystalCedeno@semtribe.com and CoralysRomanAnthony@semtribe.com.

Thank you for your interest and completing the RFP.  We will be in touch regarding any potential opportunities for training.

Thank you again and have a great day!!

Click here to download the Webinar Instructor Request for Proposal Form

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